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Job: Visits and Research Officer ONA/ONI

Vacancy Notice

Visits and Research Officer ONA/ONI


Position Details

Location: Embassy of Australia, Washington DC

LE Level: LE5

Position Number: 11852

Status: Full-time

Agency/Branch/Work Unit: Office of National Assessments

Salary: $64,002 - $76,638 USD per annum

Security Assessment: Required*

*This position is a designated security assessed position. Applicants must be Australian citizens only to be eligible for engagement. Employment in the advertised position is dependent on the employee holding or obtaining the required level of clearance. Security clearances can take several months to process, and employment cannot be commenced until the required level of clearance is confirmed. There is no guarantee that the successful candidate for the position will be successful in obtaining a clearance. The inability to obtain a clearance prevents that applicant from being employed and loss of a security clearance at any time will lead to termination of employment.

Contact Information

Recruitment Officer: Information about Locally-Engaged positions and Embassy recruitment procedures can be located on our website: https://usa.embassy.gov.au/employment-opportunities.

Email additional questions to: Recruitment.Washington@dfat.gov.au.

Closing Date

The closing date for receipt of applications for this position is Opening of Business on Monday, 14 May 2018 (EST).

Applications received after the closing date will not be considered. If you have not been requested to attend an interview within four weeks of the closing date please assume that your application has not been successful on this occasion.

How to Apply

For details on how to apply, please see our website: https://usa.embassy.gov.au/how-apply


Please note taxation is a personal responsibility for all Locally Engaged Staff and individuals should confirm their taxation obligations before considering an offer of employment with the Embassy.

About the Department

The Office of National Assessments (ONA) has a proud history of providing intelligence assessments to give the Australian Government a decision-making advantage by helping it to interpret world developments. In mid-2017 the government announced changes to the Australian intelligence community that will see ONA transition to the Office of National Intelligence (ONI). ONI will take on and expand the role of ONA - ONI will be responsible for enterprise-level management of the intelligence community and continue the intelligence assessment function in an expanded way. ONI's Director-General will be the Prime Minister’s principal adviser on matters relating to the national intelligence community. The ONI workforce will grow by approximately 120 people over the next four years.

About the Position

Under limited direction this position provides visit, administrative, research and reporting support for the Office of National Assessments. The position will establish and maintain a broad network of relevant contacts within the Intelligence Community in the Embassy, the US government and private sector, and use those contacts to coordinate the sharing and input of information on policies and issues of relevance. The position will also manage the operations of the office, and represent the agency in a range of formats, including at out of hours events.

Duty Statement

The key responsibilities of the position include, but are not limited to:

  • Liaise with US government intelligence agencies, think-tanks, institutions, and private sector bodies to establish and maintain relationships with relevant counterparts, including by hosting small representational functions.
  • Coordinate the sharing of sensitive information in accordance with all applicable security requirements with US counterparts, and obtain and coordinate comment on draft Australian intelligence assessments.
  • Plan, develop and oversee appropriate bilateral visits, exchanges and conferences, including managing visit programs for Australian government Ministers and officials, liaising with Australian and US government agencies and private sector organisations to achieve visit objectives.
  • Respond promptly and accurately to queries from US intelligence agencies and other customers regarding the Australian intelligence community.
  • Conduct open-source and classified research and analysis, and report on international political, security and economic issues of importance to Australia.
  • Prepare and deliver briefings on issues relevant to Australia’s national security and foreign policy priorities.
  • Participate in and report on US intelligence and private sector briefings and exchanges, on issues relevant to Australia’s national security and foreign policy priorities.
  • Represent ONA within the Australian embassy on management and coordination activities relevant to the work of ONA, including providing coordination of other Australian agency comment on US draft intelligence material.
  • Coordinate Australian Intelligence Community engagement in the US to de-conflict and, where possible, build synergies.
  • Manage the distribution of sensitive material within the embassy.
  • Provide operational and administrative support to the ONA liaison office, including managing the financial functions of the ONA Liaison office in Washington DC.
  • Administer the office’s information management, communications and computer systems and perform necessary software upgrades and routine maintenance.
Selection Criteria

Candidates must address all selection criteria for applications to be considered.

  • Demonstrated knowledge of international affairs and the workings of the US and Australian intelligence communities, especially ONA.
  • Demonstrated interpersonal skills, judgment, discretion, effective oral and written communication skills, representational ability, and the ability to develop effective working relationships.
  • Experience or a good understanding of working in a secure environment with sensitive information.
  • Demonstrated initiative and ability to work independently, under pressure and with limited direction, including the flexibility and willingness to undertake varied tasks as required.
  • Demonstrated organisational skills, strategic thinking and an attention to detail, including the ability to organise and deliver visit programs, coordinate information and maintain contacts.
  • Proven ability to research, analyse and interpret complex issues and policy, and to provide advice to staff and stakeholders of all levels, including senior officials.
  • Demonstrated strong administrative skills, including record-keeping, financial management and organisational skill, as well as the ability to prioritise workloads to meet deadlines and office objectives.
  • Demonstrated ability to contribute effectively as a member of a small team, including proven cooperation and reliability.