Job: Property Officer (PN10296) NY
Position Title: Property Officer
Location: Consulate General of Australia, New York
LE Level: 3
Position Number: PN10296
Position: Full time
Agency/Branch/Work Unit: Department of Foreign Affairs and Trade (DFAT)
Salary: $52,705 - $59,906 USD per annum
The terms of employment will be in accordance with the New York-Based Terms and Conditions of Employment. Employment will be offered on a contract basis, for an initial period of two years, at the LE3.1 level with an annual salary of US $52,705 - $59,906. Continued employment is subject to successful completion of a 3 month probation period.
The Consulate General of Australia in New York offers a package that includes recreation and personal days, medical and dental benefits, employee assistance program and a pension plan.
The Consulate General of Australia in New York will not be responsible for any costs incurred when applying for a US visa, relocation costs, nor the return of the officer and family to their country of origin at the end of the contract.
CONTACT INFORMATION AND CLOSING DATE
Your completed application package must be emailed by 09:00 12 June 2018 (US EST) to : firstname.lastname@example.org in PDF format only. Late or incomplete applications will not be taken into consideration.
HOW TO APPLY
To work at the Consulate General of Australia in New York, it is a requirement under United States law that you must be either a United States citizen, or a lawful permanent resident ("green card" holder), or hold a visa in the ‘A’ classification.
It is often necessary for visas to be adjudicated outside the United States. The Mission will facilitate the necessary work authorisation for the successful applicant should he/she be a non-US citizen or non-US Permanent Resident. The successful candidate is responsible for all costs, including travel and accommodation related to visa applications and commencement of employment.
Applicants who have family members who are currently in a different visa class must consider the implications of employment at the Consulate General of Australia in New York seriously before accepting an offer of employment.
ABOUT THE DEPARTMENT
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.
The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
Under the direction of the Property Manager this position will assist in the management of New York leased residential properties in compliance with government guidelines and work health safety legislation. The position plays an important role in the provision of advice to management on the leased property portfolio within allocated resources. The position will also assist and back-up the Visits Officer and Property Manager.
The key responsibilities of the position include, but are not limited to:
- Assist in the management of leased residential properties, and build and maintain internal and external stakeholder relationships in property management
- Undertake research and analysis of the local leased residential property market to provide advice, assistance and recommendations to management
- Provide advice and assistance to incoming and departing Australia-based staff on residential property matters, and act as liaison with real estate brokers
- Negotiate lease and rental terms with the assistance of the real estate broker and/or legal representatives, and prepare lease documentation
- Maintain the property database, and monitor lease terms to ensure renewals and extensions are reviewed and negotiated on time, including liaising with attached agencies
- Co-ordinate the procurement and disposal of owned residential furniture and fittings and/or leasing of residential furniture
- Assist with the delivery, and subsequent uplift, of the personal effects of Australia-based staff and coordinate the borrowing of settling in/out kits
- Arrange maintenance and services for leased properties, and assist with chancery property projects
- Monitor the residential property budget to ensure funding is available to cover lease commitments, and examine property related payments
- Maintain electronic records on residential property matters, including up-to-date lists of service and maintenance suppliers
- Assist the Visits Officer in the planning, coordination and implementation of logistical support for official visits, including staff training and mentoring, and assistance with the coordination of resources
- Highly developed negotiation and problem solving skills
- Strong organisational skills, with good attention to detail and an ability to work independently; including the ability to manage competing priorities, meet deadlines and respond to challenges
- Strong oral and written communication skills and the ability to liaise effectively with contacts from a range of backgrounds
- Highly developed interpersonal skills and a demonstrated capacity to achieve favourable outcomes in negotiation processes
- Demonstrated ability to work productively as a member of a small team
- Strong experience in coordinating and planning for major programs/events
- Possession of a valid driver’s license is desirable