Go to top of page

Job: Finance Operations Coordinator

Position Details

Location: Embassy of Australia, Washington DC

Level: LE4

Position Number: NEW

Status: Full-time

Agency/Branch/Work Unit: DFAT/CMCB/Finance

Salary: $53,380 per annum

Contract: 2 Years

Security Assessment: Nil

Contact Information

Contact Officer: Specific questions related to the position can be directed to Imed Ben Hamed at Imed.Ben_Hamed@dfat.gov.au

Information about Locally-Engaged positions and Embassy recruitment procedures can be located on our website: https://usa.embassy.gov.au/terms-and-conditions-employment

Email additional questions to: Recruitment.Washington@dfat.gov.au.

Closing Date

The closing date for receipt of applications for this position is Close of Business on Sunday, 25 March 2018

Applications received after the closing date will not be considered. If you have not been requested to attend an interview within four weeks of the closing date please assume that your application has not been successful on this occasion.

How to Apply

For details on how to apply, please see our website: https://usa.embassy.gov.au/how-apply


Please note taxation is a personal responsibility for all Locally Engaged Staff and individuals should confirm their taxation obligations before considering an offer of employment with the Embassy.

Job Description

The position is located in the Finance Section of the Washington hub which is responsible for providing a wide range of Financial Resources programs and client service functions to a large and diverse client base within the region. Under the general direction of the Manager, Financial Operation, the Financial Operations Coordinator is responsible for providing a high level of management support for the day to day delivery of financial services to clients. 

Duty Statement

The key responsibilities of the position include, but are not limited to:

  • Monitor, coordinate and adjust staff workload assignments in response to changing demands, complexity and capacity
  • Provide training and advice to Finance Officers on processing financial transactions
  • Assist in processing complex financial transactions
  • Investigate and respond to inquiries and issues related to financial transactions undertaken in Washington on behalf of the region
  • Resolve intermediate level queries and escalate where appropriate
  • Monitor and review financial transactions for compliance with relevant policy, practice and legislation.  .
  • Develop updates to policies and practices in response to changes, including to government legislation, and provide training and dissemination throughout the region
  • Liaise with key Australian and regional stakeholders
  • Ensure all finance related documentation is retained in the Embassy’s records management system.
  • Undertake research and reporting tasks


Selection Criteria

Candidates must address all selection criteria for applications to be considered.


  1. Knowledge of contemporary accounting principles and practices and/or recent experience in financial management.
  2. Demonstrated sound organizational skills, and the ability to manage priorities and handle multiple tasks.
  3. Demonstrated ability to meet performance expectations with limited supervision and without compromising accuracy and detail.
  4. Effective oral and written communication skills, including the ability to liaise with and communicate with clients, co-workers and management.
  5. Sound record keeping and data management skills, including demonstrated ability to monitor and analyse information to solve problems and answer queries from clients, co-workers and management.
  6. Proficiency in using computerised information management and office systems.


 7. Experience in SAP desirable.