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Job: Defence Conditions of Service (CoS) Officer

Position Details

Position title: Defence Conditions of Service (CoS) Officer
Location: Embassy of Australia, Washington DC
LE Level: 4
Position Number: 10408
Status: Full time
Agency/Branch/Work Unit: Defence/Defence Personnel Services Office
Salary: $53,380 per annum
Security Assessment: Required*

*Applicants must be Australian or Australian dual nationality citizens to be eligible for engagement. Employment in the advertised position is dependent on the employee holding or obtaining the required level of clearance. Security clearances can take several months to process, and employment cannot be commenced until the required level of clearance is confirmed. There is no guarantee that the successful candidate for the position will be successful in obtaining a clearance. The inability to obtain a clearance prevents that applicant from being employed and loss of a security clearance at any time will lead to termination of employment.

Contact Information

Read information on Locally-Engaged positions (PDF) and terms and conditions of employment.

Email additional questions to: Recruitment.Washington@dfat.gov.au.

Closing Date

The closing date for receipt of applications for this position is Open of Business on Monday, 2 October 2017 (EST).

Applications received after the closing date will not be considered. If you have not been requested to attend an interview within four weeks of the closing date please assume that your application has not been successful on this occasion.

How to Apply

Carefully read and follow the how to apply instructions outlined on our website.


Please note taxation is a personal responsibility for all Locally Engaged Staff and individuals should confirm their taxation obligations before considering an offer of employment with the Embassy. (More information can be found on Terms and conditions of employment.)

About the Department

The primary role of Defence is to defend Australia and its national interests against armed attack. In doing so, Defence serves the Government of the day and is accountable to the Commonwealth Parliament which represents the Australian people to efficiently and effectively carry out the Government's Defence policy. Australia's Defence policy is founded on the principle of self-reliance in the direct Defence of Australia, but with a capacity to do more where there are shared interests with partners and allies.

Job Description

The Defence Conditions of Service (CoS) Officer Position is responsible for personnel administration, policy and coordination services for members of the Australian Defence Organisation (ADO) and their recognised dependants on long term postings to the USA and Canada. The primary role is to facilitate administrative support to ADO members and their recognised dependants administered by ADS (W).

The position is responsible for facilitating administrative support, reviewing and recommending on services and applying ADO CoS for to ADO members and their recognised dependants personnel posted to the U.S. Territories and Canada.

Duty Statement

The key responsibilities for the position include, but are not limited to

  • Manage Australian Defence Organisation (ADO) personnel and their family members arrival and departures processes

  • Provide formal briefing sessions to ADF personnel and respond to queries on Conditions of Service

  • Coordinate ADO personnel entitlements including,  accommodation, healthcare, processing of payments and reimbursements

  • Provide analysis on ADO personnel’s posting circumstances as it pertains to overseas Conditions of Service entitlements

  • Coordinate tender processes and perform related administrative duties

  • Build and maintain internal and external stakeholder relationships 

  • Manage electronic and hard copy records management.

Selection Criteria

Candidates must address all selection criteria for applications to be considered.


  • Demonstrated ability to achieve timely results through working independently or as part of a small team with limited supervision.

  • Demonstrated ability to utilise Microsoft Office products and web based tools.

  • Demonstrated ability to develop productive workplace relations with stakeholders, third party providers and clients.

  • Highly developed communication and interpersonal skills including the ability to advocate on behalf of members, families and Defence.

  • Demonstrated ability to perform research and analysis and distil information into effective formats for dissemination to a diverse and widespread client base.

  • Demonstrated problem solving skills and sound judgment.

  • Demonstrated adherence to privacy, confidentiality and organisational policies.


  • Qualified in ADO Simple Procurement or ability to complete the requirements.

  • A valid clean U.S. Driver’s License or ability to obtain one.