Job: Corporate Services Officer (PN11628) NY
Position Title: Corporate Services Officer
Location: Consulate General of Australia, New York
LE Level: 3
Position Number: PN11628
Position: Full time
Agency/Branch/Work Unit: Department of Foreign Affairs and Trade (DFAT)
Salary: $52,705 USD per annum
The terms of employment will be in accordance with the New York-Based Terms and Conditions of Employment. Employment will be offered on a contract basis, for an initial period of two years, at the LE3.1 level with an annual salary of US $52,705. Continued employment is subject to successful completion of a 3 month probation period.
The Consulate General of Australia in New York offers a package that includes recreation and personal days, medical and dental benefits, employee assistance program and a pension plan.
The Consulate General of Australia in New York will not be responsible for any costs incurred when applying for a US visa, relocation costs, nor the return of the officer and family to their country of origin at the end of the contract.
CONTACT INFORMATION AND CLOSING DATE
Your completed application package must be emailed by 09:00 12 June 2018 (US EST) to : firstname.lastname@example.org in PDF format only. Late or incomplete applications will not be taken into consideration.
HOW TO APPLY
To work at the Consulate General of Australia in New York, it is a requirement under United States law that you must be either a United States citizen, or a lawful permanent resident ("green card" holder), or hold a visa in the ‘A’ classification.
It is often necessary for visas to be adjudicated outside the United States. The Mission will facilitate the necessary work authorisation for the successful applicant should he/she be a non-US citizen or non-US Permanent Resident. The successful candidate is responsible for all costs, including travel and accommodation related to visa applications and commencement of employment.
Applicants who have family members who are currently in a different visa class must consider the implications of employment at the Consulate General of Australia in New York seriously before accepting an offer of employment.
ABOUT THE DEPARTMENT
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.
The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
The Corporate Services Officer assists with a range of corporate services including finance, human resources, property and IT for the Australian Consulate and the Permanent Mission of Australia to the United Nations. The position undertakes liaison with the HR Hub in Washington on matters related to payroll and recruitment. The position also acts as back-up to the Finance Manager, assists the property team, acts as back-up to the Local Area Network Administrator and provides first level IT support.
The key responsibilities of the position include, but are not limited to:
- Process payroll variations for staff, through SAP HR and verify, input and maintain payroll including allowances, deductions and overtime
- Coordinate recruitment processes between key stakeholders
- Develop and maintain the staff induction pack and facilitate new employee on-boarding
- Assist management with human resource management issues in accordance with local policies, departmental best practice and applicable local labour laws
- Prepare invoices and claims for payment, and perform the Cashier role, including daily cash desk reports and weekly banking
- Maintain accounting records with expenditure recorded against appropriate codes
- Liaise with staff and suppliers to reconcile invoicing discrepancies
- Maintain asset management records and undertake annual stocktakes
- Prepare attached agency monthly budget reports, and collate financial records for DFAT and Australian National Audit Office audit requests
- Assist the property team with setting up for functions and events, monitoring the property budget, procurement and record keeping.
- Demonstrated experience in payroll and financial processing and knowledge and experience using SAP Financial Management Information System and SAP Human Resource Information System or similar systems
- Excellent communication and interpersonal skills
- Demonstrated ability to work productively as a member of a small team.
- Ability to maintain confidentiality
- A high level of attention to detail and ability to maintain accurate records
- Sound judgement and demonstrated organisational skills, ability to prioritise workloads and work effectively under pressure
- Possession of a valid driver’s license is desirable