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Job: Commercial Procurement Officer

Vacancy Notice

Commercial Procurement Officer

Position Details

Location: Embassy of Australia, Washington DC

LE level: 4

Position Number: 10248

Status: Full-Time

Agency/Branch/Work Unit: Defence/ CASG

Salary: $ 53,380 USD

Security Assessment: Required - This position is a designated security assessed position.  Applicants must be Australian or Australian dual nationality citizens to be eligible for engagement.  Employment in the advertised position is dependent on the employee having or acquiring the required level of clearance. Security clearances can take several months to process, and employment cannot be commenced until an appropriate clearance is confirmed. There is no guarantee that the successful candidate for the position will be successful in obtaining a clearance. The inability to obtain a clearance prevents that applicant from being employed and loss of a security clearance at any time will lead to termination of employment.

Contact Information

Contact Officer: Specific questions related to the position can be directed to Charlotte Fyfe on charlotte.fyfe@defence.gov.au

Recruitment Officer: Specific questions related to the position can be directed to Recruitment.Washington@dfat.gov.au Information about Locally-Engaged positions and Embassy recruitment procedures can be located on our website: https://usa.embassy.gov.au/employment-opportunities

Closing Date

The closing date for receipt of applications for this position is opening of business on Friday 18 May 2018. Applications received after the closing date will not be considered.  If you have not been requested to attend an interview within two weeks of the closing date please assume that your application has not been successful on this occasion.

How to Apply

 For details on how to apply, please see our website: https://usa.embassy.gov.au/how-apply


Please note taxation is a personal responsibility for all Locally Engaged Staff and individuals should confirm their taxation obligations before considering an offer of employment with the Embassy.

About the Department of Defence

The primary role of Defence is to defend Australia and its national interests against armed attack. In doing so, Defence serves the Government of the day and is accountable to the Commonwealth Parliament which represents the Australian people to efficiently and effectively carry out the Government's defence policy. Australia's defence policy is founded on the principle of self-reliance in the direct defence of Australia, but with a capacity to do more where there are shared interests with partners and allies.

About the Position

The role of the Australian Capability Acquisition and Sustainment Group (CASG) is to equip and sustain the Australian Department of Defence’s materiel capabilities to meet Australia's Defence and national security needs in an effective, efficient, economical and safe manner. In support of this the Capability Acquisition and Sustainment Group (CASG-W) branch manages the procurement and delivery of equipment, training, services and repairs from North American commercial suppliers through Direct Commercial Sales (DCS), as a partner in Cooperative Programs with United States Government, and through the United States Foreign Military Sales (FMS) Program.  The CASG-W DCS team provides specialist advice and assistance to CASG and Defence clients on procurement in the North American market, particularly relating to the US commercial environment, contracting practice and International Traffic in Arms Regulation (ITAR) requirements.

The position is responsible for the overall management of assigned procurement requests to meet Defence client requirements in a timely manner.  The position involves close collaboration with both internal and external stakeholders for the management of assigned procurement requests.

Travel to locations outside of the greater Washington area is required for this role.

Duty Statement

The key responsibilities of the position include, but are not limited to:

•           Manage the procurement and delivery of requirements through North American suppliers for designated weapons systems, equipment fleets and other complex materiel for Defence. Work closely with Defence’s Global Freight Forwarder to  ensure timely delivery of equipment from North America to meet Defence needs.

•           Conduct core international procurement activities, including; market research, approaches to market, evaluation and risk assessment, negotiation, contract award,  coordination of applications for licenses and approvals through the US Department of State, and proactive management of in-contract requirements.

•           Establish and maintain strong working relationships with key stakeholders, including; Defence customers in Australia, US based Defence staff, suppliers and industry, and the US Government (Departments of State and Defense) in relation to export control matters.

•           Exercise delegations within the Defence Procurement Framework as required.

•           Develop and contribute to approval submissions that assess the risk and value for money of procurements to enable decision making by senior delegates.

•           Develop and contribute to briefs on procurement and export control matters for senior decision makers when required.

•           Contribute to the development or revision of procurement policies and practices and identify and implement process improvement initiatives.

•           Represent CASG-W at industry and export control events and conferences. Support other CASG-W and Australian Defence Staff Washington activities as required.


Selection Criteria

Applicants must address all criteria listed


  1. Experience and knowledge of commercial procurement processes, including the ability to interpret, apply and ensure compliance with relevant Commonwealth procurement legislation, policies, procedures, guidelines and practices.
  2. Time management skills, including the ability to manage multiple tasks and conflicting priorities to meet deadlines.
  3. Ability to asses risk and sound judgement as to when to elevate matters to management.
  4. Well-developed oral and written communication skills and interpersonal skills to support a diverse stakeholder base.
  5. Ability to contribute as a member of a small team.
  6. Ability to effectively engage with external stakeholders and appropriately represent CASG.
  7. Ability to make decisions and apply initiative within established procedures and protocols and work independently to meet assigned procurement requests.
  8. Demonstrated ability in standard office software, databases, web browsers and email applications.  
  9. Strong proficiency in Microsoft Word and Excel.
  10. Commitment to continuous improvement to support achievement of objectives.


  1. Knowledge of the United States export control regulations (ITAR /EAR)
  2. Knowledge and experience in international logistics.
  3. Knowledge and experience of the Defence procurement environment