Embassy of Australia
United States of America


                                       Vacancy Notice

                         Administrative Assistant (HR)


Position Details

Location: Embassy of Australia, Washington DC

LE Level: 3

Position Number: NEW

Status: Full-time

Agency/Branch/Work Unit: DFAT/CMCB/Human Resources

Salary: $46,865

Contract: 6 months

Security Assessment: Nil

Contact Information

Recruitment Officer: Information about Locally-Engaged positions and Embassy recruitment procedures can be located on our website: http://www.usa.embassy.gov.au/whwh/Employment.html.

Email additional questions to: Recruitment.Washington@dfat.gov.au.

Closing Date

The closing date for receipt of applications for this position is Close of Business on Monday, 20 November 2017.

Applications received after the closing date will not be considered. If you have not been requested to attend an interview within four weeks of the closing date please assume that your application has not been successful on this occasion.

How to Apply

For details on how to apply, please see our website: www.usa.embassy.gov.au/whwh/HowToApply.html.


Please note taxation is a personal responsibility for all Locally Engaged Staff and individuals should confirm their taxation obligations before considering an offer of employment with the Embassy.

Job Description

The Embassy’s Human Resources (HR) Section is the service delivery hub providing HR support to other Australian posts within the region.  The Administrative Assistant provides a high level of administrative support for the day to day delivery of HR services and program delivery support to clients.

Duty Statement

The key responsibilities of the position include, but are not limited to:

  • Recruitment processes including advertising vacancies, compiling applications and scheduling interviews
  • Onboarding and induction support, monitoring of employee probation periods and contract expirations
  • Maintain data and electronic records including filing and retrieving of documents, calendar entry management and updating databases
  • Compile and maintain supplies of induction booklets, prepare a broad range of HR materials and maintain electronic templates
  • Prepare and respond to routine correspondence

Selection Criteria

Candidates must address all selection criteria for applications to be considered.


  • Experience in providing administrative support in a busy office environment with a high degree of accuracy and attention to detail

  • Effective organisational skills, including an ability to establish work priorities and meet deadlines

  • The ability to contribute effectively as a member of a small team, including proven initiative, cooperation, flexibility, and reliability

  • Proficiency and accuracy in using information management systems and computer software including MS Word, Excel and Acrobat

  • Excellent oral and written communication, and interpersonal skills, and the ability to maintain confidentiality