Embassy of Australia
United States of America

PN 10200 Army Overseas Training Coordinator Military Attache - July 2017

                                             Vacancy Notice

                                   Army Overseas Training Coordinator

Position Details

Location: Embassy of Australia, Washington DC

LE level: 4

Position Number: 10200

Status: Full-Time

Contract: This is an 11 month contract – without the possibility of extension.

Agency/Branch/Work Unit: Defence/Military Attaché

Salary: $53,380

Security Assessment: Required*

*This position is a designated security assessed position.  Applicants must be Australian citizens only and not a dual national of the USA to be eligible for engagement.  Employment in the advertised position is dependent on the employee having or acquiring a valid DFAT recognised security clearance. Security clearances can take several months to process, and employment cannot be commenced until an appropriate clearance is confirmed. There is no guarantee that the successful candidate for the position will be successful in obtaining a clearance. The inability to obtain a clearance prevents that applicant from being employed and loss of a security clearance at any time will lead to termination of employment.

Contact Information

Contact Officer: Specific questions related to the position can be directed to Paul Mostafa on paul.mostafa@defence.gov.au  

Recruitment Officer: Specific questions related to the position can be directed to Paul P. Vella at paul.vella@dfat.gov.au or 1-202-797-3284. Information about Locally-Engaged positions and Embassy recruitment procedures can be located on our website:  http://www.usa.embassy.gov.au/whwh/Employment.html

Closing Date

The closing date for receipt of applications for this position is close of business Friday 21 July 2017. Applications received after the closing date will not be considered.  If you have not been requested to attend an interview within two weeks of the closing date please assume that your application has not been successful on this occasion.

How to Apply

 For details on how to apply, please see our website: www.usa.embassy.gov.au/whwh/HowToApply.html


Please note taxation is a personal responsibility for all Locally Engaged Staff and individuals should confirm their taxation obligations before considering an offer of employment with the Embassy.

About the Department of Defence

The primary role of Defence is to defend Australia and its national interests against armed attack. In doing so, Defence serves the Government of the day and is accountable to the Commonwealth Parliament which represents the Australian people to efficiently and effectively carry out the Government's Defence policy. Australia's Defence policy is founded on the principle of self-reliance in the direct Defence of Australia, but with a capacity to do more where there are shared interests with partners and allies.

Job Description

This position is located in the Office of the Military Attaché Branch. The training coordinator manages the Army Branch training requirements in support of the Executive Officer and assists with administrative support within the Military Attaché Branch. The position is office-based however there is a requirement to travel throughout North America, on occasion, in support of Army trainees. The position may also require occasional support of official functions and events.

Duty Statement                                       

The key responsibilities of the position include, but are not limited to:

  • Manage the Army overseas training program including:
    • Navigate the Security Assistance Network (I-SAN) to research and source appropriate US/CAN training courses
    • Establish Australian/foreign access to US/CAN based training and communicate details of and requirements for training requests to the host
    • Request additions/deletions to Standardised Training Lists through appropriate channels
    • Maintain electronic records of training requests and significant outcomes
    • Arrange local trainee administration requirements, including accommodation and hire/lease vehicles
    • Monitor the training budget and remit payments to providers
    • Act as first point of contact in support of trainees and training related enquiries
    • Support the development of the Australian Army Overseas Training and Education program.
  • Develop and maintain working relationships with Australian and US Army, Air Force, Navy and Marine training providers
  • Communicate with Army’s HQ on training requests and provide information/verdicts on training opportunities sought and resources available
  • Provide advice on training opportunities from Country Program Manager’s (CPMs) in US/CAN
  • Manage progress of training requests through training providers
  • Facilitate communication between International Military Student Officers (IMSOs) and trainees.
  • Manage overseas visits and deployments for US based personnel including:
    • Advise Non-Sensitive Third Country Deployment (TCD) process and manage approval for travel/participation
    • Manage training facility point of contact details and submit foreign visit requests on behalf of US/CAN based trainees
    • Monitor and clear processing of visits.
  • Assist in the coordination of Army representational activities, such as conferences, receptions and formal dinners.

Selection Criteria

Applicants must address all criteria listed


  1. Demonstrated ability to work independently and under pressure to meet multiple priorities, deadlines and objectives.
  2. Ability to contribute effectively as a member of a small team and be relied upon to deliver required outcomes.
  3. Highly developed planning and organisational skills, and the ability to exercise sound judgment.
  4. Effective financial management and administration skills.
  5. Strong database and information management skills including information storage, retrieval, interrogation, and analysis, as well as basic research skills.
  6. Well-developed written, oral and interpersonal communication skills, including demonstrated ability to perform representational and liaison tasks.
  7. Proficiency in the use of MS Office software, including Word, Outlook and Excel as well as the Defence Record Management System (DRMS) based on the Objective software.


  1. An understanding of military terminology and processes.
  2. Experience in coordinating training programs.
  3. Proficiency in the use of Microsoft Access and Project.
  4. Familiarly with US Foreign Military Sales processes