Embassy of Australia
United States of America

PN 5580 Executive Assistant to Consul General

                       Vacancy Notice - Honolulu

     Executive Assistant to the Consul-General


Position Details

Location: Australian Consulate-General, Honolulu

LE Level: LE3

Position Number: PN5580

Status: Full-time

Agency/Branch/Work Unit: Department of Foreign Affairs and Trade

Salary: $46,112 USD per annum

Security Assessment: Required*

*This is a Designated Security Assessment Position. The successful candidate must be an Australian national or Australian dual nationality citizen who currently holds or is eligible to obtain an Australian National Security clearance to Negative Vetting Level 2. 

Contact Information

Contact Officer: Specific questions related to the position can be directed to Recruitment Honolulu recruitment.honolulu@dfat.gov.au

Recruitment Officer: Information about Locally-Engaged positions and Embassy recruitment procedures can be located on our website: http://www.usa.embassy.gov.au/whwh/Employment.html.

Email additional questions to: Recruitment.Washington@dfat.gov.au.

Closing Date

The closing date for receipt of applications for this position is Opening of Business on Tuesday, 02 January 2018 (EST).

Applications received after the closing date will not be considered. If you have not been requested to attend an interview within four weeks of the closing date please assume that your application has not been successful on this occasion.

How to Apply

Note: These instructions are for Australian Consulate-General Honolulu vacancies only.


There are two documents required to be submitted in response to LES vacancies. Applications will not be considered if they do not include the following two documents. Please submit application materials in PDF formats only, where possible these should be consolidated into one PDF attachment.


1. LES Application Form and a one to two page pitch.

Complete this form in full. LES Application Form & Pitch. The one to two page pitch is your chance to tell us why you are the right person for the job. We want to know why you want to work at the Australian Consulate‐General in Honolulu, why you are interested in the role, what you can offer us, and how your skills, knowledge, experience and qualifications are applicable to the role. In a nutshell – why should we hire you? Try not to duplicate information that can already be found in your CV, but do highlight any specific examples or achievements that will demonstrate your ability to perform the role.

2. Resume/CV

Include an up‐to‐date resume/CV which details all relevant work experience, and lists most recent or current employment.


Please send the required documents to:

Email: recruitment.northamerica@dfat.gov.au  or

Mail:     Recruitment Manager

Embassy of Australia,

1601 Massachusetts Ave NW

Washington DC 20036


Please note taxation is a personal responsibility for all Locally Engaged Staff and individuals should confirm their taxation obligations before considering an offer of employment with the Embassy.

About the Department

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the Position

This position provides daily management of the office of the Consul-General and assists other staff as required. The position provides high-level executive, administrative and organisational support to the office of the Consul-General, contributing to the overall effectiveness of the Australian Consulate-General in Honolulu. The position also has responsibility for planning and delivering representational and public diplomacy events and activities.

For more information regarding the Australian Consulate General in Honolulu, please visit:  http://usa.embassy.gov.au/whwh/HawaiiCG.html

Locally Engaged Staff Terms and Conditions of Employment (Honolulu).

Duty Statement

The key responsibilities of the position include, but are not limited to:

  • Manage day-to-day administrative arrangements for the Consul-General's office
  • Manage the Consul-General’s diary and forward program, including the coordination of briefing materials as required
  • Prepare and manage travel programs for the Consul-General and assist with preparation of programs and appointments for visiting officials
  • Manage receipt and dispatch of correspondence
  • Manage the Consul-General’s representational activities, including oversight of budget and all aspects of representational events at the Official Residence 
  • In consultation with management, organise and deliver the Consulate-General’s Public Diplomacy activities, including the management of events, budget and the Consulate-General’s Facebook page
  • Manage the Consulate’s contacts database
  • Liaise and develop productive working relationships with government, military, corporate and other community contacts
  • Assist with visits by Ministers and Parliamentarians as required
  • Undertake back-up duties for the Receptionist/Passports Officer as required


  • Proven office management and administrative experience providing high-level support to senior management in a similar or like organisation
  • Proven organisational skills and an ability to take initiative, exercise sound judgement and prioritise workloads in order to meet tight deadlines
  • Well-developed verbal and written communication skills, high-level interpersonal skills and excellent customer service skills
  • Strong liaison and representational skills and an ability to build and maintain productive working relationships both internally within a small office team and with external stakeholders
  • Good problem solving and decision making skills and a demonstrated ability to undertake research tasks