Embassy of Australia
United States of America

PN10109 Administration and Reporting Officer - DIBP

                                     Vacancy Notice

Administration and Reporting Officer – DIBP/ABF

Position Details

Location: Embassy of Australia, Washington DC

LE Level: LE5

Position Number: 10109

Status: Full-time

Agency/Branch/Work Unit: Department of Immigration and Border Protection/ABF

Salary Range: $64,002 – $76,638 USD per annum

Security Assessment: Not required

Contact Information

Contact Officer: Specific questions related to the position can be directed to Nicholas Roscoe via Nicholas.roscoe@dfat.gov.au

Recruitment Officer: Information about Locally-Engaged positions and Embassy recruitment procedures can be located on our website: http://www.usa.embassy.gov.au/whwh/Employment.html.

Email additional questions to: Recruitment.Washington@dfat.gov.au.

Closing Date

The closing date for receipt of applications for this position is Opening of Business on Monday, 11 September 2017 (EST).

Applications received after the closing date will not be considered. If you have not been requested to attend an interview within four weeks of the closing date please assume that your application has not been successful on this occasion.

How to Apply

For details on how to apply, please see our website: www.usa.embassy.gov.au/whwh/HowToApply.html.


Please note taxation is a personal responsibility for all Locally Engaged Staff and individuals should confirm their taxation obligations before considering an offer of employment with the Embassy.

About the Department

Our mission is to protect Australia’s border and manage the movement of people and goods across it.

We are responsible for immigration and customs border policy. We manage the Migration Programme, the Humanitarian Programme, Australian citizenship, trade and customs, offshore maritime security and revenue collection. Our operational enforcement arm, the Australian Border Force (ABF), is responsible for our investigations, compliance and immigration detention operations offshore and onshore, across our air and seaports and land and maritime domains.

Our work supports the Australian Government to achieve: strong national security; a strong economy and a prosperous and cohesive society. The work we do touches every part of Australian life—industry and commerce, trade and travel, our national security, protecting our community and enforcing our laws, the security of our offshore maritime resources and environment.

About the Position

The Administration and Reporting Officer is part of the Regional Executive team and works closely with the Regional Executive Officer (REO) to support all DIBP and ABF A-based officers in the Americas region, including the Regional Director. The Administration and Reporting Officer is primarily required to deliver a broad range of administrative functions and is a branch point of contact for logistical support matters. The position also undertakes a range of critical open source research, media monitoring and reporting activities for dissemination to colleagues in Washington and Canberra.

Duty Statement

The key responsibilities of the position include, but are not limited to:

  • Provide a range of administrative support for the Washington office, including filing and maintaining departmental records, booking travel and accommodation, arranging meetings, acquitting corporate credit card payments, processing invoices and mobile phone payments.
  • Collate data, analyse and report on activities at other DIBP offices in the Americas region.
  • Monitor, research, and report on US immigration and border protection policy developments and opportunities as they affect Australian interests, including through attendance at Think Tanks, Congressional hearings and other conferences.
  • Manage office resources across the region including managing DIBP assets (such as IT and office equipment) and office supplies.
  • Manage the regional property Repairs and Maintenance budget, regional house-lot requests and other requests for funding from DIBP’s onshore property team.
  • Provide comprehensive logistical support for the delivery of complex visit programs for Ministers, senior officials and other VIPs including preparing briefings and reports, and financial acquittals.
  • Provide cover for the Regional Executive Officer during periods of leave.                                                                                                                         

Selection Criteria

Candidates must address all selection criteria for applications to be considered.


  • Excellent organisational skills and the ability to work with limited supervision under pressure to meet multiple objectives in a busy workplace, including excellent attention to detail and a high degree of accuracy.
  • Office administration skills including in financial management.
  • The ability to conduct complex research and analysis, and prepare a broad range of written documents including biographies, briefs, reports and correspondence.
  • Excellent written, oral and interpersonal communication skills, including a demonstrated ability to provide high quality oral advice on a range of technical and administrative matters.
  • Ability to contribute to the development of harmonious working relationships and work effectively in a small team, including demonstrated initiative, flexibility, reliability and a willingness to undertake varied tasks.
  • A high level of proficiency in office software applications.


  • Knowledge of Australia’s immigration and border protection priorities.