Embassy of Australia
United States of America

PN 10101 Social Secretary to the HOM September 2017

                                      Vacancy Notice

Social Secretary to the Head of Mission (Ambassador)

Position Details

Location: Embassy of Australia, Washington DC

LE Level: LE4

Position Number: PN 10101

Status: Full-time

Agency/Branch/Work Unit: Department of Foreign Affairs and Trade/Executive

Salary: $53,380 USD per annum

Security Assessment: *desirable

* Employment in the advertised position is dependent on the employee holding or obtaining the required level of clearance. Security clearances can take several months to process, and employment cannot be commenced until the required level of clearance is confirmed. There is no guarantee that the successful candidate for the position will be successful in obtaining a clearance. The inability to obtain a clearance prevents that applicant from being employed and loss of a security clearance at any time will lead to termination of employment.

Contact Information

Recruitment Officer: Information about Locally-Engaged positions and Embassy recruitment procedures can be located on our website: http://www.usa.embassy.gov.au/whwh/Employment.html.

Email additional questions to: Recruitment.Washington@dfat.gov.au.

Closing Date

The closing date for receipt of applications for this position is Close of Business on 11 October 2017 (EST).

Applications received after the closing date will not be considered. If you have not been requested to attend an interview within four weeks of the closing date please assume that your application has not been successful on this occasion.

How to Apply

For details on how to apply, please see our website: www.usa.embassy.gov.au/whwh/HowToApply.html.

Tax

Please note taxation is a personal responsibility for all Locally Engaged Staff and individuals should confirm their taxation obligations before considering an offer of employment with the Embassy.

About the Department

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the Position

The position is located in the Executive Branch in the Department of Foreign Affairs and Trade.

Duty Statement

The key responsibilities of the position include, but are not limited to:

·Plan, research and manage all aspects of the Head of Mission’s representational program including, managing events to be hosted by the Head of Mission at the Chancery, the Head of Mission’s Residence and/or other venues. Planning is to include preparing seating plans in accordance with cultural and protocol requirements and liaising with the Head of Mission, Embassy staff, residence staff and external vendors to coordinate the events.

·Manage the Head of Mission’s representational funds and related payments, including timely acquittal and in accordance with guidelines.

·Build and maintain networks with a wide range of internal and external stakeholders, including in the US Government, business and other influential people.

·Maintain a database of relevant prospective and current contacts to support the Head of Mission’s representational activities.

·Manage the Head of Mission’s spouse’s official schedule and the coordination of appointments and social events

·Provide support to Head of Mission’s EA as required.

Selection Criteria

Candidates must address all selection criteria for applications to be considered.

Essential

  1. Demonstrated ability to manage social events for a senior executive including excellent organisational, event management and strategic planning skills. 
  2. Demonstrated ability to work with limited supervision, achieve work goals under pressure, exercise initiative and good judgement, a high degree of accuracy and attention to detail, dependability, flexibility and adaptability.
  3. Excellent oral, written and interpersonal communication skills, including representational, liaison, and negotiation skills, and the ability to maintain confidentiality.
  4. Ability to cultivate good relationships with others, including within a work team and in developing and maintaining a network of external contacts.
  5. A good understanding of the United States and Australian political and institutional context and the wider operating environment of an Embassy.
  6. An ability to undertake financial management duties.
  7. Excellent computer skills, particularly with Microsoft Office and Excel and the ability to administer a database of contacts.