Embassy of Australia
United States of America

Notarial Services

Notarial services are provided by the Embassy and the Consulates-General for Australian documents or for foreign documents to be used in Australia.

These services include:

  • certifying copies of original documents;
  • the witnessing of signatures on certain documents;
  • the legalisation (authentication or apostille) of signatures/seals that appear on Australian public documents;
  • witnessing the signing of Australian Statutory Declarations;
  • the taking of Australian affidavits; and
  • the issuing of Certificates of No Impediment to marriage.

Further information can be found below. Please read this information in full before contacting the Embassy with any questions.

Which service do I require? Preparing your documents.

Consular staff cannot advise you which notarial service/s you require.

If you are unsure which service/s you require, you should seek independent legal advice or contact the organisation that requires your documents to be notarised.

In all cases, it is your responsibility to present your documents in the correct form and to provide consular staff with clear and complete instructions.

DISCLAIMER: Please ensure that documents relating to notarial services you require from the Australian Embassy or Consulates-General in the United States, are presented in the correct form and that you provide the correct instructions for witnessing any signatures on the documents. If you are unsure of the legislative requirements relating to witnessing signatures on a particular document, you should seek independent legal advice. Please note, by witnessing a signature on a document neither the Australian Government nor the Australian Embassy or Consulates-General in the United States guarantee the legal effectiveness of the document or the accuracy of its contents.

Depending on the service/s you require, there may be steps you need to take before a consular officer can notarise your documents.

Further information can be found on the Smartraveller website.

Where, when and how can I obtain Notarial Services?

Notarial services are provided by the Embassy and the Consulates-General during specified times and/or by appointment only (see below).

This helps to ensure that relevant staff are available to perform the service/s you require.

Note: notarial services are NOT/NOT available at the Honorary Consulate in Miami.

Where When and How
WASHINGTON  WEDNESDAYS from 12 noon to 2pm. No appointments necessary.
CHICAGO BY APPOINTMENT ONLY. To schedule an appointment, call (312) 419 1480 or email.
HONOLULU BY APPOINTMENT ONLY. To schedule an appointment, call (808) 529 8100.
HOUSTON BY APPOINTMENT ONLY.  To schedule an appointment, call (832) 962 8420.
LOS ANGELES TUESDAYS and THURSDAYS from 2pm to 4pm. No appointments.
NEW YORK BY APPOINTMENT ONLY, FRIDAYS from 9.30am to 1pm and 2pm to 4pm.  Appointments can be scheduled clicking here.
SAN FRANCISCO BY APPOINTMENT ONLY. Appointments must be scheduled at least 48 hours in advance by calling (415) 644 3620.
MIAMI The Honorary Consulate in Miami does NOT/NOT provide notarial services.

Do I need to come in person?

Certified copies, authentications and Apostilles can be done either by mail or in person.

ALL other services must be done in person. This includes all services requiring the witnessing of signatures (eg. Statutory Declarations, land transfers, driver’s licence renewals), the taking of affidavits and the issuing of Certificates of No Impediment to marriage.

If you wish to obtain a certified copy, authentication and Apostille through the mail, you must send your original documents.

You must also provide clear instructions on which service/s you require (i.e. number of copies, which page/s) and a completed Credit Card Authorisation Form (see section on Notarial Fees and Payment below).

Documents that are mailed without instructions and/or the correct payment will be returned unprocessed.

When mailing your documents, we recommend that you use a courier that allows you to track their delivery. The Embassy is able to return your documents via FedEx for an additional charge of USD$15 for each outbound shipment of up to 8 ounces, or, if you prefer, you can provide a prepaid letter-sized envelope with the courier company of your choice.

Please address all mail to:

Consular Affairs
Embassy of Australia
1601 Massachusetts Avenue NW
Washington DC 20036-2273

Notarial Fees and Payment

Fees for Notarial Services are payable in accordance with the Consular Fees Act 1955. Consular staff have no discretion in applying these fees.

In the U.S., fees are payable in U.S. dollars only.

Fees must be paid by Visa or Mastercard. Cash and cheques are not accepted. Click here to download the Credit Card Authorisation Form.

Fees are subject to change based on the current exchange rate and are updated on the first working day of each month.  The fees below are valid for August 2017.

Notarial Service AUD fee USD charge
Administering an oath or receiving a declaration or affirmation $70 $55
Effecting, or attempting to effect, service of a document and issuing a certificate or affadavit or service of a document   $70 $55
Witnessing a signature or seal on a form or declaration $70 $55
Preparing a declaration or other document $70 $55
Verifying and certifying a copy of a document or part of a document $70 $55
Signing a document, or affixing a seal to a document or other article $70 $55
Witnessing the execution of a will $70 $55
Transmitting a document or other article through official channels $70 $55
Transferring funds through official accounts, other than for the purposes of the realisation of a deceased estate $70 $55
Preparation and issue of an Apostille certificate $80 $63
Preparation and issue of an Authentication certificate $80 $63
Preparation and issue of a Certificate of No Impediment to Marriage $140 $110

J-1 visa waiver ‘No Objection’ statement

Australian J-1 visa holders who are subject to, but do not wish to comply with, the two-year home country residence requirement (or Foreign Residence Requirement), may apply for a waiver of that requirement on the basis of a ‘No Objection’ statement issued by the Australian Government.

Information on applying for a ‘No Objection’ statement can be found here.